Keep every rent step, CAM rule, option window, and notice deadline in one record per tenant—extracted from the lease document itself, approved by you, and connected to rent, CAM, and reporting. Lease administration for landlords, not lease accounting for tenants.
Owner briefing · Northline Commerce Center
Your property needs 3 decisions
TenantPoint prepares the work · You approve the action
Illustrative product view · fictional demo property
Upload the signed lease and amendments; rent schedule, CAM method, pro-rata share, option and notice dates, and responsibility clauses are extracted with a citation to the page they came from. Nothing activates until you approve it.
Commencement, expiration, renewal-option windows, and scheduled rent changes live on the tenant record and surface in the daily briefing as they approach. An optional owner alert email flags expirations, renewal options, and rent changes within 90 days, and CAM notice deadlines within 30.
Approved lease terms feed the rent roll, the CAM allocation rules, and late-fee decisions directly, so a rent step or a cap is never retyped into a second spreadsheet.
Add an amendment or extension and prior terms stay in the rent schedule, with the prior document still attached—the paper trail a lender, buyer, or tenant dispute will ask for.
The outcome
Stop answering "what does the lease say?" by opening a PDF. The record is the lease, verified once and used everywhere.
Commercial lease management software keeps every term of a landlord's leases current and puts them to work: rent steps, CAM rules, option windows, notice deadlines, insurance obligations, and amendments, in one record per tenant that runs billing and reminders. Vendors also sell it as lease administration software, commercial lease software, or lease tracking software; the job is the same.
Enterprise lease administration software is built for teams that abstract thousands of leases and report on them for institutional owners. An owner-operator has a different problem: twenty to a hundred leases, each one a PDF, each with a rent step, an option date, a CAM clause, and a notice period that matters exactly once—and costs real money if it is missed.
TenantPoint treats each lease as the source of truth for that tenant. The abstraction is done for you, cited back to the document, and only becomes active once you have checked it. From then on the same terms run rent, CAM, and the morning briefing.
Parties and premises, square footage and pro-rata share, commencement and expiration, renewal options and their notice windows, the base rent schedule, the lease type (NNN, gross, modified gross), CAM caps and exclusions, security deposit, maintenance responsibility split, insurance requirements, and assignment rights. These are the fields TenantPoint extracts and the ones the free lease abstraction checklist walks through.
A lease's dates matter exactly once. Approved dates sit on the tenant record, appear on Home as they approach, and the optional owner alert email lists expirations, renewal options, and rent changes coming up within 90 days and CAM notice deadlines within 30. Rent steps take effect on their dated effective date and prorate by day; free-rent periods are recorded from the lease rather than entered as a credit later.
When a lease ends, the record carries holdover and month-to-month status, early termination, and the final statement, so the last month is handled from the same lease terms as the first.
The CAM method, pro-rata share, caps, exclusions, and pool participation are lease terms before they are calculations. TenantPoint extracts them with the page they came from; once you approve them they are the rules the CAM estimate, the year-end true-up, and the tenant notice follow. A cap or an exclusion is never retyped into a second spreadsheet.
Verifying a lease does not automatically enroll it in every expense pool. Pool participation and the sharing basis are confirmed separately against the signed lease, so a tenant who is excluded from the roof reserve stays excluded when the true-up runs.
An amendment may replace a rent schedule, extend the term, change the CAM share, or exercise an option. Add it and prior terms stay in the rent schedule, with the prior document still attached. Assignments, estoppels, and notice correspondence live with the lease, so a lender, buyer, or tenant dispute gets the chain of documents rather than a folder search.
Lease management, or lease administration, is the landlord's job: keep the terms current and run rent, CAM, and dates from them. That is what this page describes and what TenantPoint does.
Lease accounting software is the tenant's or corporate occupier's job: calculate right-of-use assets and lease liabilities under ASC 842 or IFRS 16 for financial statements. TenantPoint does not do this; if you are a tenant-side team, that is a different category of product.
Lease abstraction is the first step of either: pulling the key terms out of the document. TenantPoint abstracts with AI and page citations, you approve each field, and the approved record runs the property from then on.
TenantPoint records and uses lease dates, shows them on Home as they approach, and can email you when one comes within 90 days. It does not handle percentage rent, e-signature, or lease accounting under ASC 842—if you are a tenant-side team needing lease accounting, that is a different category of product. What it does do is keep an owner's lease record accurate, cited, and connected to the money.
Create the property and suite, attach the tenant’s lease and amendments, then review the extracted terms against the document. Confirm dates, rent steps, and CAM rules before relying on them in an operating report.
Keep the current signed documents beside the structured information and restrict tenant access to appropriate files. Document storage and lease extraction are not an electronic-signature service, and extracted terms still require human verification.
It is software that keeps a landlord's lease terms, rent schedules, critical dates, and amendments in one record and uses them to run billing and reminders. In commercial real estate, lease management and lease administration usually mean the same thing. TenantPoint extracts the terms from the signed lease for your approval and then applies them to rent, CAM, and the morning briefing.
Commercial lease software is the lease-focused part of property management software: abstraction, dates, rent steps, CAM clauses, and amendments. Standalone lease tools stop there; TenantPoint connects the approved lease record to rent collection, CAM reconciliation, banking, maintenance, and the tenant portal in the same workspace.
Twenty leases is twenty rent schedules, twenty sets of CAM terms, and dozens of dates that each matter once. A spreadsheet holds them; it does not read the lease, cite the page, prorate a rent step, or email you before an option window closes. The question is less the count than whether a missed date or a mis-billed cap costs more than the software.
Abstraction is the first step—pulling the key terms out of the document. Lease administration is keeping those terms current and using them: tracking dates, applying rent steps, running CAM from the lease's own rules, and recording amendments. TenantPoint does both, starting with AI extraction that you approve field by field.
Yes. The lease type is one of the extracted fields, and the CAM method, share, caps, and exclusions follow what the lease says. Gross-up, administrative fees, and base-year or expense-stop provisions are not automated; the CAM reconciliation page lists what each workflow supports.
Yes. Dates are stored on the lease record and appear on Home as they approach, and the optional owner alert email lists expirations, renewal options, and rent changes coming up within 90 days. A free lease date tracker on this site does the same arithmetic from dates you enter.
Every extracted field shows the page it came from and requires your approval before it is used anywhere. Correct it once and the corrected value is what feeds rent, CAM, and reporting.
Lease intelligence is included on every paid plan, starting with Owner at $99 a month for three properties. There is no per-lease fee, and every plan starts with a 21-day free trial without a credit card.
